A freelance service invoice template that explains your work

A starting point for fixed-fee work

For a project with agreed deliverables, separate the work into rows the customer recognizes. A short consultation, a written report and a revision round can have different prices without turning the invoice into a project history. Add the project reference or service period to the description when it helps match the bill to the agreement.

Invoice to Alex Morgan
1 x Website content review - October project @450
1 x Written recommendations report @250
2 x Revision rounds @75
Due: Upon receipt
Notes: Project reference WEB-104. Thank you for your business.

The example subtotal is 850 in whichever currency you select. It does not include tax, extra charges or a discount. Replace the descriptions and rates rather than treating the example as a recommended price. If only one revision round was delivered or billed, change its quantity before sending.

An alternative for hourly work

When your agreement is hourly, the quantity can represent hours. State the service period in the item description and use the agreed hourly rate as the unit price. Keep a supporting timesheet if your customer expects one; this invoice example is not a time tracker.

Invoice to Alex Morgan
6 x Design support hours - October project @80
2 x Project coordination hours - October project @60
Due: Upon receipt
Notes: Please quote this invoice number with your payment.

Six hours at 80 plus two hours at 60 gives a subtotal of 600. Use the editable preview to correct hours, rates and descriptions. If a fixed project fee already covers coordination, do not add another row for the same work.

Complete the details around the item list

• Business: your trading or business name, contact details and applicable registration information.
• Customer: the person or organization being billed and its billing address or reference.
• Document: a distinct invoice number, an issue date and the agreed due date.
• Currency: the currency you and the customer agreed to use.
• Payment: clear instructions and a reference that identifies the invoice.

InvoiceMove sets a new number when you start a new invoice after a saved one. You can edit the number on the document to match your own numbering system. Check it against records you maintain elsewhere so the same number is not accidentally assigned to two different bills.

Customize the example in InvoiceMove

Copy one example, open the generator and paste it into the prompt box. This replaces the prompt you paste over, so save any existing invoice first. The copy button only copies text; it does not create or change an invoice automatically.

Choose a local generator or select a currency in Global, then add your business information. Upload your logo and adjust its crop if blank margins make it appear too small. The heading is editable too, but choose wording that accurately describes the document you are sending.

If your transaction needs tax, enter the appropriate name, rate and treatment using +Tax. Use Item-wise tax where applicable and review the calculated amounts. Leave taxes off when they do not apply; the example itself makes no tax assumption.

• Customize in the global generator ↗
• Follow the full setup tutorial ↗

Finish with useful payment instructions

Use Payment details & QR to add the instructions your customer actually needs. A bank transfer reference might be the invoice number, while another payment method might need a payment identifier. Check the details character by character before sharing the PDF.

Keep notes brief and relevant to this project. Terms should reflect the payment arrangements already agreed with the customer rather than surprising them with new conditions. An optional signature appears above the closing notes and terms.

Download the PDF and inspect it. A free invoice template is a starting structure, not a check of your agreement or local document requirements. Confirm the work description, amounts, dates and payment details, then keep the finished file outside browser storage. You can reopen the browser copy in My Invoice for later edits.